digital invitation · wedding invitation · events
Digital Invitation Guide: Must-Have Features, Privacy and Sharing Tips
How to choose a digital invitation website for a wedding, family celebration, graduation, reunion or corporate event — the features that matter, how to protect privacy and how to share it on WhatsApp.
This article is also available in Bahasa Indonesia
A digital invitation is an event invitation in the form of a web page that you share as a link, usually over WhatsApp. From one link, guests can read the event details, open the location map, save the date and confirm attendance (RSVP) — without installing any app.
Features worth having
| Feature | Essential? | Why it matters |
|---|---|---|
| Event name, date, time | Essential | The first thing guests look for |
| Location with a map button | Essential | Guests can start navigation straight away |
| Countdown | Recommended | Reminds guests without follow-up messages |
| Attendance confirmation (RSVP) | Recommended | Helps you plan catering and seating |
| Photo gallery | Optional | Adds atmosphere, especially for weddings |
| Background music | Optional | Make sure it can be muted and is properly licensed |
| Opening envelope or cover | Optional | Feels like opening a real invitation |
| Agenda and attendee registration | For corporate events | Conferences and gatherings need a session schedule |
The eight themes in our digital invitation gallery (in Indonesian) show how these features are combined differently for a wedding, an engagement, Indonesian family celebrations, a birthday, a graduation, a reunion and a corporate event.
Protecting privacy
Invitations often include full names, family photos and home addresses. A few simple steps:
- Include only what is needed. The venue address is enough; there is no need for a home address if the event is held elsewhere.
- Ask for the page to be kept out of search engines (noindex), so the invitation can only be opened through the link you share.
- Be careful with children's photos. Consider images that do not clearly show faces or the home.
- Remove or disable it after the event if you do not want it to stay accessible.
Tips for sharing on WhatsApp
- Send personal messages, not just to groups. A personal message feels more courteous, especially for elders and guests of honour.
- Add a short introduction before the link, such as a greeting and the event name, so it is not mistaken for spam.
- Send a reminder a day or two before the event, using the same link.
- Check the link preview (the title and image shown when the link is sent) before sharing widely.
Digital or printed?
| Digital invitation | Printed invitation | |
|---|---|---|
| Cost per guest | Almost nothing once made | Rises with every copy |
| Delivery speed | Instant | Has to be delivered or posted |
| Changing details | Can be updated any time | Needs reprinting |
| RSVP | Straight from the page | By phone or message |
| Impression on elders | Depends on guests' habits | Often seen as more formal |
Many families use both: a digital invitation for most guests and a few printed invitations for elders or guests of honour.
Frequently asked questions
How much does a digital invitation cost at PintuWeb?
From IDR 150,000 for an invitation from our theme gallery (range IDR 150,000 – IDR 450,000, ready in 1–2 working days), and from IDR 1,000,000 for an event website or bespoke design. Invitations stay active for 12 months with no renewal fee. Service details are on the Digital Invitation page.
Do guests need to install an app?
No. The invitation opens in the phone's browser like any web page.
When should a digital invitation be sent?
Many people send it a few weeks before the event so guests can plan, then send a reminder close to the day. Adjust to your family's customs and the type of event.